JOB TITLE: FINANCE AND PROCUREMENT MANAGER
LOCATION: Ringwood Office, Damastown Close, D**Apply on the website**
REPORTS TO: Head of Finance
HOURS: **Apply on the website** hours per week (with flexibility)
PURPOSE: To embrace the vision, mission and values and provide support
to Coolmine Services.
JOB TYPE: (Full Time) Permanent Contract
SALARY: ?**Apply on the website**,**Apply on the website** per
annum.
PURPOSE: To lead and manage the day to day finance function in
Coolmine in a manner that meets organizational standards and targets.
CONTACT EMAIL: **Apply on the website**
APPLICATION REF. HR/DUB/FLM/FINM/**Apply on the website**
Coolmine is a leading drug and alcohol treatment centre providing
community, day and residential services to men and women with
problematic substance use and their families in Ireland. Established
since **Apply on the website**. Coolmine Therapeutic Community
believes that everyone should have the opportunity to overcome
addiction and lead a fulfilled and productive life.
We now have a vacancy for Finance & Procurement Manager. The
successful candidate will report to the Head of Finance to lead and
manage the day to day finance function in Coolmine in a manner that
meets organizational standards and targets.
ROLE RESPONSIBILITIES: (INCLUDE, BUT NOT LIMITED TO)
MANAGEMENT ACCOUNTING
* Prepare monthly management accounts for Head of Finance including:
* Monthly deferred income calculation
* Balance Sheet
* Cash flow statement
* Attend and present management accounts at Management Team meetings
* Preparing Budgets on an annual basis and forecasts on a quarterly
basis
* Perform and document monthly ledger reconciliations in particular,
net wages, PAYE, pensions and advances.
* Perform and document Bank reconciliations.
* Ensure monthly integration of Community Employment Scheme accounts
into Coolmine accounting records
* Support Team Leaders and Managers in local financial management
AUDIT & ANALYSIS
Ensure implementation and operation of internal controls and ensure
these are being adhered to :
* Supervision of Accounts Payable including input of purchase
invoices, payment generation and ensuring creditors are reconciled on
a monthly basis and that required documentation and authorisation is
present
* Assist in the preparation of statutory accounts in SORP format
* Oversee year-end statutory audit and active participation in
internal audits
* Supervise Department of Social Protection and HSE audits
* Ensure adherence with Capitalisation policy including maintenance
of asset register & small valuables register.
SUPERVISION OF STAFF
* Management of staff assigned to the Finance function of Coolmine.
* Provide support, supervision and necessary training
FUNDING
Prepare and submit funding reports in relation to Probation Service,
HSE, Task Forces and other grant income received to set deadlines
* Handling queries from funders in a timely manner
* Ensuring up to date records are kept in relation to funder and
other cash inflows
* Prepare monthly reconciliation with fundraising administrator to
ensure accuracy of all records
* Ad hoc costing/business case modelling as required to support
funding applications and preparation of business cases
* Submit Financial Return to Charity Regulator
PROCUREMENT
* Providing advice on procurement e.g. planning, tendering and using
government framework agreements;
* Provide support to ensure procurement procedures meet the Public
Procurement requirements and comply with EU and National Procurement
Rules;
* Provide support in the development and implementation of the
procurement plan, ensuring that the applicable financial and
procurement policies and procedures are followed;
* Actively support Management Team to assess value for money on
expenditure; in particular clients and facility costs, such as,
maintenance, training, food, and H&S
POLICIES
* Developing, monitoring and proposing revisions to financial and
procurement policies, practices and procedures, to meet the evolving
needs of Coolmine.
PAYROLL
* Check and agree Payroll reconciliation.
GENERAL
* Identify improvements to all financial processes on a regular basis
* Complete annual review and update of written financial procedures.
* Adhere to Coolmine?s Health & Safety processes and procedures
* Ensure procedures are communicated to managers and monitor their
operation in practice.
* Support Finance Administrator in control and monitoring procedures
in relation to client payments.
* Undertake/assist with any projects as identified by line manager
* Undertake any other duties as may be assigned from time to time
PERSON SPECIFICATION
EDUCATION:
* Third level degree and completed accountancy exams (ACCA/CIMA/ACA)
DESIRABLE:
* Knowledge of not for profit sector
* Knowledge of procurement regulations
EXPERIENCE/KNOWLEDGE
* Minimum of 2 years? experience in accounts/audit
* Ability to work with a high professional ethic and identify with
the work of Coolmine
COMPETENCIES
* Ability to support the management of change and be responsive to
evolving organizational change.
* Strong IT skills- excellent knowledge of Microsoft Excel, Word and
Standard Accounting software packages
* Skills to help motivate and develop staff to deliver quality
service
* Effective Team Working and supervisory skills
* Excellent communication, interpersonal skills and client
interfacing skills
* Excellent organizational skills
* Experience in working and meeting multiple deadlines
* Capacity to work effectively under pressure
APPLICATION PROCESS:
Interested candidates who meet the Person Specification requirements
should send their CV & cover letter to Justinah Bello, HR Manager at
**Apply on the website**. Please quote this application reference code
HR/DUB/FLM/FINM/**Apply on the website**
The closing date for applications is 5PM ON FRIDAY **APPLY ON THE
WEBSITE**TH MAY **APPLY ON THE WEBSITE**.
_COOLMINE THERAPEUTIC COMMUNITY IS AN EQUAL OPPORTUNITIES EMPLOYER._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
